Terms and Conditions - Lakes in a Day

Terms and Conditions

Disclaimer:

I have read the rules and understand the nature of this event. I agree that I enter at my own risk and take full responsibility for my safety and actions during the event. I therefore do not hold Open Adventure Limited or any of its agents responsible for any damage or injury sustained to me or my property during the event.

Privacy Policy:

Please see our privacy policy for information relating to the use of your personal data. By entering the event the participant consents to Open Adventure's privacy policy. https://www.openadventure.com/privacypolicy.php

What Information We Publish

In order that Open Adventure may organise an event it is necessary to publish results and reports relating to that event. This information is published on the event websites and third-party platforms. You may be personally identifiable from these results and reports that are often widely seen though a variety of medias including printed magazines, television and social media.

  • Publication of results: Participation in an event will cause the creation of a result. Results are published publicly and may include information such as a disqualification, retirement, or penalties awarded against you. Results are a historical record of your participation in an event and are contextual to the other participants and therefore it is not possible to remove someone from the results on the basis that they do not want this information shared publicly. If you do not want to be in the results, do not enter the event.
  • Publication of GPS Tracking Data: Participation in an event may cause the creation of a precise GPS log of your location and movements throughout the event. The GPS data is published publicly and may include information such as a disqualification, retirement, or penalties awarded against you. GPS data is a historical record of your participation in an event and is contextual to the other participants and therefore it is not possible to remove someone from the GPS data on the basis that they do not want this information shared publicly. If you do not want to feature in the GPS record of the event, do not enter the event.
  • Media Reporting: Participation in an event is likely to cause you to be written about, photographed or filmed in event related media. If you do not want to be specifically featured in event related media, please indicate this to Open Adventure before the event. It is not possible to prevent participants featuring in ambient media coverage of the event. If you do not want to risk being seen in ambient media coverage of the event, do not enter the event.

Refunds and Transfers:

Open5 events:

In the event of a cancellation more than 7 days before the event, a refund of the entry fee minus £5 admin fee per person will be given. Please note that no refund can be offered if you cancel with 7 days or less to the event date. To claim a refund, please login to your online account, select My Events and then the Request Refund option.

Up to midnight on the Thursday before the event changes can be made to participants, and classes with no additional cost incurred, through your online account. However after midnight on the Thursday any changes to entries will be subject to the entry on the day surcharge of £7 - these changes should be made and paid for at registration on the day.

Trail Running Events:

In the event of a cancellation more than 7 days before the event, a refund of the entry fee minus £5 admin fee per person will be given. Please note that no refund can be offered if you cancel with 7 days or less to the event date. To claim a refund, please login to your online account, select My Events and then the Request Refund option.

Lakes in a Day:

In the event of a cancellation more than 14 days before the event, a refund of the following proportions will be awarded.

  • Up to 1st April full refund minus £10
  • Up to 1st June 75% refund minus £10
  • Up to 13th September 50% refund minus £10
  • After 13th September no refund. This is regardless of medical condition / family situation / number of pies eaten in preceding month.

Between 1st April and 13th September a free transfer to the following years event will be available - however any transfer will result in any refund being forfeited. Events can only be transferred once.

Please note that no refund can be offered if you cancel with 14 days or less to the event date. To claim a refund, please login to your online account, select My Races and then the Request Refund option.

Northern Traverse and Expedition Races

In the event of a cancellation, a refund following the schedule below will be given minus £10 admin fee per person. Please note that no refund can be offered if you cancel with two months or less to the event date. To claim a refund, please login to your online account, select My Races and then the Request Refund option.

  • Less than 2 months - no refund
  • 2-4 months - 50% refund minus admin fee
  • 4-6 months - 75% refund minus admin fee
  • More than 6 months - Full refund minus admin fee

Equipment:

Where competitors use equipment provided by Open Adventure e.g buoyancy aids, ropes, boats, etc. it is expected that they be treated with all reasonable care. Where a case of neglect results in damage to the equipment, the competitors will be expected to reimburse Open Adventure with the replacement value of the item. For example dragging boats over rocks, abrasion of ropes, poling with paddles, etc.

Where competitors use SPORTident timing cards or GPRS Trackers, they assume responsibility of the card / tracker until it is returned - any loss or damage will result in the cost being charged to the competitor. In situations e.g. canyoning and climbing where damage can occur Open Adventure advises competitors to cover the SI-card with a buff or a sweatband - the responsibility for its security resides with the participant.

How to claim a refund and complete transfers:

Whilst we are naturally here to help with any web site problems, please use the online facilities to request transfers and refunds which will always be available within the dates listed above. Unfortunately, we are not able accept any last minute refund or transfer requests, whether by email or telephone, which occur due to unforeseen circumstances e.g. injury or family emergencies.

Presented by Open Adventure